Essay examples --

Meeting is an assembly or gathering of the staff in order to discuss and solve problem that arise. In Pejabat Dewan Undangan Negeri dan Majlis Mesyuarat Kerajaan, the practical trainee involved before and during the meeting. Most of the meeting held at the Meeting Room of Majlis Mesyuarat Kerajaan between the staff, Speaker, EXCO and YB. Firstly, the practical trainee need to type a notice or memo and paste it at the board of Majlis Mesyuarat Kerajaan about the meeting that will be held. The notice about the meeting should contains about the date, venue and the matters of the meeting that will be held. Besides that, the practical trainee need to make a copy of the notice or memo to the entire of the staff to ensure they alert about the meeting. For example, the practical trainee need to type a notice about the meeting to discuss about the â€Å"Persidangan Dewan Undangan Negeri 2013† and prepare a file consist of all documents that will be discussed during the meeting. Next, before the meeting, the practical trainee need to make a preparation about the facilities and equipment of meeting sessions like the visual aids and other technological equipments. The practical trainee also should ensure that meals will be served to the guests are sufficient accordingly with the numbers of the members of the meeting. Minutes of meeting is the record of a meeting. The minutes of meeting starting with list of attendance, issues by the participant and decision for the issues. The practical trainee should write down every an information that the members of the board meeting have discuss. It is very important to record the minutes of the meeting for the staff to take action. For example, the practical trainee need to record about the progress of the â€Å"... ...cted Puan Zaitun to type several letter. There are several steps in typing a letter. Firstly,the practical trainee need to open Microsoft Word and type the word â€Å"Sulit† on the left top and right bottom of the document and all the word are standardized with Arial, 12. Some of the examples of the letter that the practical trainee need to type are â€Å"Kertas Kerja Majlis Mesyuarat Kerajaan† that was held on the 31st July 2013, the cover letter for the â€Å"Kertas Kerja† of the meeting that was held at Alor Setar and Kuala Lumpur, â€Å"Taklimat Pantadbiran Tanah Negeri Kedah Kepada YAB Menteri Besar dan Ahli-Ahli Majlis Mesyuarat Kerajaan† and Kertas-Kertas Kerja Yang Akan Dibentangkan Dalam Mesyuarat EXCO†. All the letter are private and confidential and need to be put in a file room with a password (Refer Appendix, figure 1.3).